Job Description
POSITION SUMMARY
The Office coordinator overseeing daily office operations, supplies, mailroom, vendors, and events while providing proactive support and excellent internal customer service. This is a fully onsite role based at McCarthy’s Phoenix office.
RESPONSIBILITIES
- Manage all aspects of office supplies, to include: developing and strategizing standard offerings, ordering, invoicing, daily restocking, organizing, and anticipating needs.
- Manage positive and effective vendor partnerships to ensure consistent service for office amenities.
- Serve as a point of contact for office maintenance needs reporting
- Maintain conference room organization and tidiness
- Assemble and maintain minor office equipment
- Engage with end users to solicit feedback and continuous improvement
- Collaborate with administrative team to plan, prepare, and execute internal and external events as directed
- Serve as a cultural steward
- Manage printer maintenance and toner inventory
- Fill in for front desk receptionist as directed
- Maintain and manage the mail room to include: process development and improvement, shipping, receiving and distribution, vendor and equipment management, and invoice allocation
- Collaborate with Office Manager in developing process improvement strategies to enhance partner experiences and office efficiencies
- Work independently, manage time, and take initiative to execute daily tasks with minimal direction
QUALIFICATIONS
- Ability to work a minimum of 35 hours and maximum of 40 hours a week during typical business hours
- High School Diploma or GED
- Experience in food service or hospitality a plus
- Able to communicate effectively and follow routine verbal and written instructions
- Able to manage time effectively and work independently
- Able to work positively and efficiently with other team members
- Microsoft Outlook, Word and Excel experience highly desired
- Able to demonstrate positive customer service with partners and vendors
Working Conditions and Physical Effort:
- Work is normally performed in a typical interior office work environment
- Must be able to repetitively lift 20 pound boxes, bend, stretch, squat and reach
- Must be able to be up and moving around for a couple hours at a time
- Must be able to transport supplies across several floors
- Use standard cleaning products in kitchen environment
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status. NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually. McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements. If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.
Job Tags
Work at office